Administrative Assistant

Job Summary

We are seeking a highly organized, proactive, and politically savvy Administrative Assistant to support the President of a dynamic political consulting firm. This role requires exceptional organizational, communication, and time-management skills, a strong sense of professionalism, and the ability to handle confidential information with integrity and discretion. The ideal candidate will be detail-oriented, discreet, and capable of managing a wide range of administrative and strategic support functions, including daily operations, managing schedules, and ensuring smooth communication within and outside the organization.

Key Responsibilities

• Executive Support: Manage the President’s calendar, coordinate meetings with clients, candidates, and political stakeholders, coordinate other calendar, and ensure efficient scheduling aligned with work demands.

• Communication Management: Draft, proofread, and manage correspondence, briefing materials, memos, and talking points that reflect a clear understanding of the political landscape.

• Meeting Preparation & Follow-Up: Organize and support internal and external meetings; prepare agendas, take minutes, and ensure timely follow-up on action items.

• Project Assistance: Support the president in managing strategic projects, conducting research, and preparing presentations or reports.

• Document Management: Maintain accurate filing systems (digital and physical) and ensure documents are readily accessible.

• Conference & Networking Follow-Up: Support the President before and after conferences by tracking key contacts, coordinating follow-up communications, and maintaining networking databases or contact lists.

• Special Research Projects: Assist with in-depth research projects, such as opposition analysis, client background briefs, and strategic planning documents.

• Confidential Liaison: Act as a point of contact between the President and internal/external stakeholders while maintaining confidentiality. Serve as a primary point of contact between the President and clients, campaign teams, media contacts, and staff while exercising sound judgment and confidentiality.

• Office Administration: Handle expense reports, invoice processing, and other administrative duties to support executive operations.

• Event Planning: Organize internal and external events, including board meetings, company-wide gatherings, and executive off-sites.

• Travel & Event Coordination: Handle all logistics for the President’s travel, including campaign visits, client meetings, and political events; assist in organizing firm-hosted events and fundraisers.

Benefits Offered
We believe in taking care of our team. Here’s what we offer:

• 100% Employer-Paid Medical Insurance (Employee Only) – We cover the full cost of your health insurance premium for employees.

• Dental & Vision Coverage – Access to comprehensive dental and vision plans to support your well-being.

• 401(k) Retirement Plan – Begin contributing after 6 months of employment and start planning for your future with confidence.

• Learning & Development – We support your growth with access to courses, training, and resources to help you learn new skills—whether job-related or just something you're passionate about.

Qualifications

• 3+ years of experience in an executive or administrative assistant role, ideally in a political, campaign, consulting, or public affairs setting.

• Proven experience as an Executive Assistant, Administrative Assistant, or similar role supporting senior leadership.

• Excellent organizational and multitasking abilities with strong attention to detail.

• Outstanding written and verbal communication skills.

• High level of discretion and professionalism in handling sensitive information.

• Proficiency in Google Workspace, Excel, Hubspot, Monday.com, and familiarity with project management or CRM tools is a plus.

• Preferred Bachelor's degree, but not required.